Overview
Selling or buying a used vehicle in Kansas? A bill of sale is your proof of the deal — it records who sold what, for how much, and on what date. Kansas transfers ownership through the assigned title and the Title and Registration Manual Application (Form TR-212a) filed with your county treasurer, but a bill of sale protects both sides: it locks in the price, the handover date, and the fact that the seller is no longer responsible for tickets, tolls, or accidents once the keys change hands. Kansas even publishes an official Bill of Sale (Form TR-312).
Kansas requirements
Is a bill of sale required in Kansas?
Usually not. Most vehicles transfer through the assigned title and the Title and Registration Manual Application (Form TR-212a) at the county treasurer. A bill of sale (Form TR-312) is required only for antique vehicles 35 years or older, or to record the price when there's no space on the title — but it's recommended for every sale as proof of the price and that you're no longer liable.
Does it need to be notarized?
No. Kansas does not require a motor vehicle bill of sale to be notarized. You can notarize it voluntarily for extra proof, but it is not needed to transfer the title.
Title transfer deadline
The buyer must apply for title and registration at the county treasurer within 60 days of the purchase. A penalty is assessed on and after the 61st day, so don't wait.
Motor vehicle sales tax
Kansas charges a 6.5% state sales/use tax on the purchase price, plus local city and county taxes that vary by where the buyer lives. The county treasurer collects the combined tax when the buyer titles and registers the vehicle.
Odometer disclosure
Federal law requires the odometer reading at the time of sale for vehicles under 20 model years old. Record it on both the bill of sale and the title.
How to fill it out
- 1
Enter the sale date and the Kansas county where the sale takes place.
- 2
Add the seller's and buyer's full legal names and addresses.
- 3
Describe the vehicle — make, model, year, color, and 17-character VIN.
- 4
Record the odometer reading and the federal odometer disclosure.
- 5
Enter the purchase price and choose 'as-is' or add warranty terms.
- 6
Both parties sign — then the buyer files Form TR-212a at the county treasurer within 60 days.
Ready to create your Kansas bill of sale?
Fill the form, watch it build live, and download the PDF — free, no signup.
Open the free builderWhat to include
- Seller & buyer names and addresses
- Make, model, year, color & VIN
- Odometer reading + federal disclosure
- Purchase price & sales-tax note
- “As-is” statement or warranty terms
- Date of sale and signatures
Kansas bill of sale by vehicle type
The same Kansasbuilder works for more than cars — pick your vehicle and the form adapts: the right ID number (a VIN, a boat's HIN, or a serial number) and an odometer reading only where one applies.
- Car bill of sale
- Truck bill of sale
- SUV bill of sale
- Van bill of sale
- Motorcycle bill of sale
- ATV bill of sale
- RV bill of sale
- Camper bill of sale
- Trailer bill of sale
- Boat bill of sale
- Jet Ski bill of sale
- Snowmobile bill of sale
- Golf Cart bill of sale
- Tractor bill of sale
A few differ: boats and jet skis use a Hull ID Number (HIN) instead of a VIN and have no odometer; trailers, campers, snowmobiles, golf carts, and tractors have no odometer either; and boats, ATVs, and snowmobiles often register with a different agency (such as a wildlife, boating, or parks department) rather than your county treasurer's motor vehicle office. Confirm the details with your county treasurer's motor vehicle office.
Kansas bill of sale FAQ
Does a Kansas motor vehicle bill of sale need to be notarized?
No. Kansas does not require a vehicle bill of sale to be notarized. The legal transfer happens through the assigned title and the Title and Registration Manual Application (Form TR-212a) at your county treasurer — notarizing is optional and only adds extra proof.
Do I need a bill of sale to sell a car in Kansas?
Usually not — most vehicles transfer by assigned title, so a bill of sale isn't required (except for antiques 35+ years old or to record the price when the title has no space). It's still strongly recommended as proof of the price, the sale date, and that you're no longer responsible for the vehicle.
Where do I transfer the title in Kansas?
At your county treasurer's motor vehicle office. The buyer brings the assigned title, a completed Form TR-212a, proof of insurance, and payment for the title fee and sales tax.
How long do I have to transfer the title in Kansas?
The buyer has 60 days from the date of purchase to apply for title and registration at the county treasurer. A penalty is assessed on and after the 61st day, so don't wait.
How much is sales tax on a used car in Kansas?
6.5% state sales tax plus local city and county taxes that vary by where the buyer lives, so the combined rate is higher. The county treasurer collects it when the buyer titles the vehicle — which is why an accurate sale price on your bill of sale matters.
Do both the buyer and seller need to sign?
Yes. Both parties should sign and date the bill of sale, and each keeps a copy. If there are two buyers or two sellers, every party signs.
Is a handwritten bill of sale valid in Kansas?
Yes — a handwritten bill of sale is valid as long as it has the key details, though Kansas offers an official form (TR-312). A complete, typed document like this one is simply cleaner and far less likely to be questioned at the county treasurer.
Is this Kansas bill of sale really free?
Yes — completely. Fill it in, preview it live, and download the PDF with no signup, no credit card, and no watermark. Unlike sites that charge a fee or push a subscription to download, there's nothing to pay here.